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2003 Minutes

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Minutes - April 21, 2003

A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR CARMEN D. SOLDATO FOR THE PURPOSE OF REVIEWING ITEMS ON THE APRIL 21, 2003 AGENDA WITH THE CITY COUNCIL. THE SESSION ADJOURNED AT 7:25 P.M.

Minutes of the Regular Meeting
of the City Council of the
CITY OF DARIEN
APRIL 21, 2003

1. CALL TO ORDER

The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Carmen D. Soldato.

2. PLEDGE OF ALLEGIANCE

Mayor Soldato led the Council and audience in the Pledge of Allegiance.

3. ROLL CALL — The Roll Call of Aldermen by City Clerk Coleman was as follows:
Present: Richard Biehl Joseph Marchese
Morgan Cotten John F. Poteraske, Jr.
David Hagen James Tikalsky
Kathleen Moesle-Weaver

Also in Attendance: Carmen D. Soldato, Mayor
Joanne F. Coleman, City Clerk
Arthur P. Donner, City Treasurer
Judith N. Kolman, City Attorney
Bryon D. Vana, City Administrator
Robert Pavelchik, Chief of Police
Michael Griffith, Senior Planner/Community Development
Robert Mengarelli, Asst. Director of Public Works
Robert Rodgers, Asst. Director of Public Works

4. DECLARATION OF A QUORUM — There being seven Aldermen present, Mayor Soldato declared a quorum.

5. APPROVAL OF MINUTES — April 7, 2003

It was moved by Alderman Poteraske and seconded by Alderman Tikalsky to approve the Minutes of the Regular Meeting of April 7, 2003, as presented.

Alderman Biehl stated that Item C under New Business, paragraph three after "Motion Tabled" should read:" Alderman Hagen stated he would survey the committee"

Mayor Soldato said it would be noted.

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver
Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0

MOTION DULY CARRIED

6. RECEIVING OF COMMUNICATIONS

Alderman Biehl corresponded with
* Jack Morge, of Crest Road, who was concerned about excessive noise from customers of Wendy's.
* Larry Smith, of Carriage Greens, who was concerned that none of the streets east of Bailey Road and south of Farmingdale South have STOP/YIELD signs.

Alderman Biehl updated Council regarding the Marion Hills Stormwater Project; he stated that Phase II on Crest Road north of Plainfield would start soon and that additional grading would be done in the Dale Basin. He noted that a meeting with the Park District needed to be scheduled to arrange final details for the Darien Community Park site.

Alderman Marchese received email messages from
* William Kohlsaat, Kilkenny Drive, in regard to completion of Oldfield Road.
* Bob Utte, Evergreen Lane, in regard to dedication of Thistlewood Court. He asked that the item be placed on an Administrative/Finance Committee agenda for consideration.
* John & Colleen Hauppa, Oakmont Way, in regard to a sign that indicates condos for sale within their subdivision; they would like it removed due to the fact that the development was sold out.

Alderman Poteraske was contacted by Stella Jozwik, McAdam Road, who collected sufficient signatures on a petition that requested placement of a streetlight at the intersection of Wilcox Avenue and McAdam Road.

Alderman Cotten received an email from Patricia Ursic, Meadow Court, in regard to a leash law for cats.

7. MAYOR'S REPORT

A. MAYORAL PROCLAMATION "Older AMERICANS MONTH" May, 2003)

Mayor Soldato read the Proclamation and proclaimed May 1-31, 2003 as "Older Americans Month". He urged residents to recognize the importance of older Americans who through their lives appreciate our community and contribute to making Darien a better place to live. Fr. Roger Bonneau accepted the Proclamation on behalf of Carmelite Carefree Village. He thanked Council for the Proclamation; spoke about the Carefree residents; and announced that the Village would celebrate its 25th Anniversary in February 2004.

Mayor Soldato asked Council for their approval of New Business Item D, which included the appointment of Bryon Vana as Administrator, Robert Pavelchik as Police Chief, Gregory Dreyer as Director of Community Development, and Robert Mengarelli & Robert Rodgers as Assistant Directors of Public Works.

8. CITY CLERK'S REPORT

Clerk Coleman
...noted that the Public Works Water/Streets Committee meeting scheduled for April 23rd had been cancelled.
...stated that the Police Pension Board scheduled a Special Meeting for April 23rd at 7:00 P.M. in the Police Department Training Room.
...announced that the Environmental Committee was sponsoring the 4th Annual Darien Arbor Day Celebration on Friday, April 25th, at 10:30 A.M. at the Darien Police Facility. All were invited to participate.

9. CITY ADMINISTRATOR'S REPORT

Administrator Vana
...noted, in addition to Alderman Diehl's report on Marion Hills, that the north side of the Dale Basin needed additional fill.
...invited everyone to participate in a cake and coffee celebration in the Police Department after the Oath of Office ceremony.10. DEPARTMENT HEAD REPORT
Assistant Director of Public Works Robert Mengarelli
...noted that removing signs within the Tara Hill subdivision around the wetland areas had been installed.
...commented that the 2003 Tree Trimming Program had been completed.
...indicated that the 2003 Brush Pickup Program started on April 21st. He stated that the web site contained incorrect dates and that it would be updated.
...invited all residents to the Public Works Third Annual Open House, which was scheduled for May 17th.
...stated that the 2003 Street Rehab bid opening was scheduled for May 12, 2003.

11. TREASURER'S REPORT

A. WARRANT NUMBER 02-03-24

It was moved by Alderman Biehl and seconded by Alderman Marchese to approve payment of Warrant Number 02-03-24 in the amount of $47,328.65 from General Fund; $13,175.40 from Motor Fuel Tax Fund; $185,268.43 from Darien Towne Center Fund; $103,893.96 from Water Fund; $2,447.35 from Darien Area Dispatch Fund; $167,575.67 from General Fund Payroll for the period ending 04/03/03; $16,480.13 from Water Fund Payroll for the period ending 04/03/03; $23,411.94 from D.A.D.C. Fund Payroll for the period ending 04/03/03; for a total to be approved of $559,581.53.

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver
Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0

MOTION DULY CARRIED

B. TREASURER'S MONTHLY REPORT — MARCH 2003

City Treasurer Donner reviewed all sources of revenue and expenditures for the month of March 2003 with the following year-to-date fund balance: General Fund $1,226,238; Water Fund $900,097; Motor Fuel Tax Fund $840,623; Darien Towne Centre Sales Tax Fund $505,941; and Hotel/Motel Tax Fund $61,707.

12. STANDING COMMITTEE REPORTS

Administrative/Finance Committee ó No report.

Planning/Development Committee ó Chairman Hagen noted that the Committee would meet on April 28th at 6:30 P.M.

Public Works Water/Streets Committee ó No report.

13. QUESTIONS AND COMMENTS — AGENDA RELATED

There were no Questions and Comments to come before the City Council.

14. OLD BUSINESS

A. CONSIDERATION OF A MOTION TO REMOVE FROM TABLE AN ORDINANCE APPROVING A VARIATION TO THE DARIEN ZONING ORDINANCE (PZC 2003-03: 201 Janet Avenue)

It was moved by Alderman Cotten and seconded by Alderman Weaver to Remove from the Table an Ordinance Approving a Variation to the Darien Zoning Ordinance (PZC 2003-03: 201 Janet Avenue).

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver
Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0

MOTION DULY CARRIED

B. CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE APPROVING A VARIATION TO THE DARIEN ZONING ORDINANCE (PZC 2003-03: 201 Janet Avenue)

It was moved by Alderman Hagen and seconded by Alderman Biehl to approve

ORDINANCE NO. O-20-03 AN ORDINANCE APPROVING A VARIATION TO THE DARIEN ZONING ORDINANCE (PZC 2003-03: 201 Janet Avenue)

as presented.

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver
Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0

MOTION DULY CARRIED

15. CONSENT AGENDA

Mayor Soldato noted that New Business Items A, D, and G had been moved to the Consent Agenda as Items H, I, and J.

It was moved by Alderman Tikalsky and seconded by Alderman Hagen to approve by Omnibus Vote the following items on the Consent Agenda:

A. RESOLUTION NO. R-11-03 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERGOVERN-MENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND THE COUNTY OF DUPAGE FOR MOWING ALONG COUNTY ROAD AND RIGHTS OF WAY

B. RESOLUTION NO. R-12-03 A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (2003 Street Program)

C. CONSIDERATION OF A MOTION TO APPROVE THE INSTALLATION OF NEW V.I.P. STOP SIGNS AND CROSSWALK SIGNS AT THE INTERSECTION OF 71ST STREET AT EMERSON AND 69TH STREET AT WILMETTE AND CROSSWALK SIGNS IN THE INTERSECTION OF 71ST STREET A SUMMIT IN THE AMOUNT OF $7,196.00

D. CONSIDERATION OF A MOTION TO APPROVE THE CONTRACT WITH J. CONGDON SEWER & WATER TO EXTEND THE WATER MAIN FROM LEONARD TO 87TH STREET AT SOUTH FRONTAGE IN THE AMOUNT OF $132,362.00
E. CONSIDERATION OF A MOTION TO APPROVE A PROPOSAL FOR A PROFESSIONAL PROPERTY APPRAISAL BY BOMBA VALUATION GROUP, INC. IN THE AMOUNT OF $1,950.00

F. RESOLUTION NO. R-13-03 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN WOLF & COMPANY LLP AND THE CITY OF DARIEN (Annual Audit for the Fiscal Year 2003)

G. CONSIDERATION OF A MOTION TO GRANT A WAIVER OF THE RAFFLE LICENSE BOND REQUIREMENT FOR THE DARIEN YOUTH CLUB

H. ORDINANCE NO. O-19-03 AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, LIQUOR CONTROL REGULATIONS OF THE DARIEN CITY CODE SECTION 3-3-7-2(B)

I. RESOLUTION NO. R-15-03 A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS SUBJECT TO MAINTENANCE (Windmere Court Subdivision)
J. CONSIDERATION OF A MOTION TO APPROVE PAYMENT IN THE AMOUNT OF $4,092.00 TO PARTICIPATE WITH DUPAGE WATER COMMISSION MUNICIPAL CUSTOMERS TO INSURE THE INTEGRITY OF THE DUPAGE WATER COMMISSION'S CHARTER RESPONSIBILITIES

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver
Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0

MOTION DULY CARRIED

16. NEW BUSINESS

A. OATH OF OFFICE — MAYOR, CITY CLERK, CITY TREASURER AND ALDERMAN WARD 3

Mayor Soldato turned the meeting over to City Attorney Judith Kolman, who administered the Oath of Office to the reelected City Clerk, Joanne F. Coleman.

City Clerk Coleman administered the Oath of Office to Carmen D. Soldato, Mayor; Kevin P. Monaghan, Treasurer; and John F. Poteraske, Jr., Alderman Ward 3. They received congratulations from the City Council, and a standing ovation from the audience.

Mayor Soldato thanked everyone for their support.

B. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION COMMENDING ARTHUR P. DONNER FOR HIS CONTRIBUTIONS TO THE CITY OF DARIEN, DUPAGE COUNTY, ILLINOIS

Mayor Soldato read the Resolution, which honored Art Donner for his service to the City of Darien.

It was moved by Alderman Biehl and seconded by Alderman Poteraske to approve

RESOLUTION NO. R-14-03 A RESOLUTION COMMENDING ARTHUR P. DONNER FOR HIS CONTRIBUTIONS TO THE CITY OF DARIEN, DUPAGE COUNTY, ILLINOIS

as presented.

Roll Call: Ayes: Biehl, Cotten, Hagen, Marchese, Poteraske, Tikalsky, Weaver, Soldato, Coleman, Monaghan, Murphey, Vana
Nays: None

Absent: None

Results: Ayes 12, Nays 0, Absent 0

MOTION DULY CARRIED

Art Donner received a round of applause from everyone. He thanked Accountant Barbara Richards for her dedication and all of Council and Staff.

C. CONSIDERATION OF A MOTION TO APPROVE A THREE-YEAR LEASE WITH FORD MOTOR CREDIT FOR THE ACQUISITION OF POLICE SQUAD CARS AND RELATED EQUIPMENT

It was moved by Alderman Weaver and seconded by Alderman Marchese to Approve a Three-Year Lease with Ford Motor Credit for the Acquisition of Police Squad Cars and Related Equipment as presented.

Alderman Hagen asked Chief Pavelchik if the lease included installation of all equipment; Chief Pavelchik affirmed. Alderman Hagen expressed concern about what could occur after the three-year leasing period expired; Alderman Weaver responded that the Committee considered all of the options regarding the fleet and the Committee felt that the City would benefit from the lease agreement. Chief Pavelchik stated that not all squads accumulate the same mileage per year and that there would be an annual cost savings.

Roll Call: Ayes: Biehl, Cotten, Marchese, Poteraske, Tikalsky, Weaver
Nays: Hagen

Absent: None

Results: Ayes 6, Nays 1, Absent 0

MOTION DULY CARRIED

D. APPOINTMENT OF DEPARTMENT HEADS: BRYON VANA, CITY ADMINISTRATOR; ROBERT PAVELCHIK, POLICE CHIEF; GREGORY DREYER, DIRECTOR OF COMMUNITY DEVELOPMENT; ROBERT MENGARELLI & ROBERT RODGERS, ASSISTANT DIRECTORS OF PUBLIC WORKS

It was moved by Alderman Tikalsky and seconded by Alderman Poteraske to Appointment of Department Heads Bryon Vana, City Administrator; Robert Pavelchik, Police Chief; Gregory Dreyer, Director of Community Development; Robert Mengarelli & Robert Rodgers, Assistant Directors of Public Works as presented.

Alderman Cotten reiterated his feelings that the City did not thoroughly investigate for qualified personnel for the positions of Administrator and Police Chief; he did not dispute their qualifications.

Alderman Poteraske felt that the City possessed an excellent Staff and that the City was very fortunate.

Alderman Marchese commented that there was an abundance of growth in communication amongst Staff and Council and that there was an increase in morale within the past year.

Alderman Hagen commented that he disagreed with the process utilized for the appointment of the Chief of Police, not the person. He was concerned about appointment of department heads who were employed by the City for less than one year.

Alderman Weaver complimented Robert Mengarelli and Robert Rodgers for their long term dedication to the City.

Mayor Soldato commented that this was the first time that the Assistant Directors of Public Works were appointed; he also complimented their work ethics. Mayor Soldato stated that Council interviewed Administrator Vana and agreed to hire him.

Roll Call: Ayes: Biehl, Marchese, Poteraske, Tikalsky, Weaver
Nays: Cotten, Hagen

Absent: None

Results: Ayes 5, Nays 2, Absent 0

MOTION DULY CARRIED

Clerk Coleman administered the Oath of Office to Administrator Vana, Chief Pavelchik, and Assistant Directors Mengarelli and Rodgers. They received congratulations from the City Council and a resounding round of applause from the audience.

17. QUESTIONS, COMMENTS AND ANNOUNCEMENTS — GENERAL

Alderman Poteraske announced that the DuPage County Department of Transportation was sponsoring an Open House in regard to the Clarendon Hills Bikeway Project. The Open House was scheduled for April 24th from 6:30-8:00 P.M. at the Darien Sportsplex.
Alderman Hagen offered congratulations to all those who were sworn in.
Treasurer Monaghan thanked everyone, particularly his family, for their support.
Alderman Biehl thanked Arthur Donner for his dedication, desire, and hard work for a job well done. Alderman Marchese reiterated Alderman Biehl's comments.

18. ADJOURNMENT

There being no further business to come before the City Council, it was moved by Alderman Marchese and seconded by Alderman Biehl to adjourn.

VIA VOICE VOTE — MOTION DULY CARRIED

The City Council meeting adjourned at 8:25 P.M.

Mayor
________________________________
City ClerkJFC/jr
All supporting documentation and report originals of these minutes are on file in the Office of the City Clerk under File Number 04-21-03.

Minutes of 04-21-03 CCM
April 21, 2003

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