AGENDA MEMO

 City Council

May 2, 2011

 

ISSUE STATEMENT

 

A resolution authorizing  the Mayor and City Clerk to execute a contract with Tru Green for five (5) various fertilizer applications in an amount not to exceed $18,010.00, for the 2011 Landscape Fertilization Services at Roadside Rights of Way and Medians of 75th Street, and a certain segments of Plainfield Road. Included also are City owned facilities such as the Water Plant grounds, the Public Works facility and the City Hall grounds.

 

RESOLUTION

 

BACKGROUND/HISTORY

 

On April 21, 2011 Staff received four bids for the proposed 2011 fertilization services. (See Attachment A). The fertilization program will allow the City to eradicate noxious weeds and provide uniform aesthetically pleasing turf throughout certain right of ways and City owned facilities.

 

The following areas would receive fertilizer applications throughout the year:

 

            1)         All median areas and roadside right of ways on 75th Street from Route 83 (Kingery Highway) west to Lemont Road-26.52 acres

 

            2)         Plainfield Road from Cass Avenue east to 75th Street- 2.00 acres

 

            Total Acres      28.52 acres

 

City Owned Facilities:

            Acres

 

City Hall 1702 Plainfield Rd                              0.70

Public Works 1041 S Frontage Rd                   1.70

Water Plant #2 1220 Plainfield Rd                      .33

Water Plant #3 1930 Manning Rd                      .57

Water Plant #4 1901 Manning Rd                      .66

Water Plant #5 8600 Lemont Rd                        .83

Water Stand Pipe 6709 Wilmette Ave                .11

Total Acres                                                      4.90

 

The contract also entertained fertilization services for the City maintained median trees along 75th Street.  The scope of work includes fertilizing 250 trees along 75th Street from Clarendon Hills Road west to Lemont Road. The tree fertilization will not be completed this year and the trees will be monitored throughout the year. Pending the evaluation, Staff will forward a recommendation whether or not the tree fertilization should be considered for the FY12-13 Budget.

 

The contract specifications included up to six (6) various fertilizer applications if required throughout the year. Staff is requesting that Applications 1, 2, 3, 4, and 5 for a total of five (5) applications be implemented for the 2011 Program. (See Attachment B). 

The proposed expenditure would be expended from the following accounts.

 

ACCOUNT NUMBER

ACCOUNT DESCRIPTION

FY 11/12 BUDGET

YEAR TO DATE EXPENDED

PROPOSED EXPENDITURE

 

 

01-30-4350

FORESTRY-FERTILIZATION 75TH STREET-TURF AREAS

 

 

$   16,960.00

 

 

$             0

 

 

$            15.500.00

 

 

02-50-4223

MAINTENANCE BUILDING-WATER PLANTS MAINTENANCE

 

 

$     3,000.00

 

 

$             0

 

 

$              2,151.43

 

 

01-10-4227

MAINTENANCE BUILDING-CITY HALL GROUNDS

 

 

$     7,000.00

 

 

$             0

 

 

$                358.57

TOTAL COST -  FERTILIZATION

 

 

 

 

 

$           18,010.00

COMMITTEE RECOMMENDATION

 

The Municipal Services Committee recommends awarding the competitive bid in an amount not to exceed $18,010.00 for the City’s 2011 Landscape Fertilization Services at Roadside Rights of Way and Medians and Specified City owned facilities to Tru Green.

 

Please note the contract entertains an additional one year contract extension for FY12/13. Staff will forward a recommendation upon the evaluation of the 2011 program.

 

ALTERNATE DECISION

 

Not approving the contract at this time would be an alternate decision.

 

DECISION MODE

 

This item will be placed on the May 2, 2011 City Council agenda for formal consideration.