AGENDA MEMO
City Council
May 2, 2011
Issue Statement
Consideration of a motion to extend a contract through the attached resolution
with Gaffney’s Protective Maintenance Inc. for the annual 2011/12 Street Light
Maintenance Contract. The proposed contract
extension would be the last extension of a three (3) year option.
Background/History
On March 10, 2009, Staff had received five sealed bids for the 2009
street light maintenance contract, with Gaffney’s Protective Maintenance Inc.
being the awarded vendor. The bid contained two additional one year option
extensions for 2010/11 and 2011/12. This proposal would be the last option
extension and the vendor, Gaffney’s PMI has accepted the extension for the
2011/12 Street Light contract. Below,
please find a summary of the items within the proposed contract.
Item 1-Cost to Repair Street
Light- See page 4. This item requires
the vendor to repair the street light at a specified unit cost. The repair
would include items such as a light bulb, ballast, and fuse kit.
Item 2-Hourly Rate for Labor
and Equipment- See page 5. This item required
the vendor to provide unit costs on an hourly basis for labor and equipment.
Such items would include a light pole knock down, identifying a ground fault or
any other extraordinary mishaps.
Items 3, 4 and 5-Lamp Charges- See page 6. This item requires
the vendor to provide unit pricing for various lamps to relamp
a light pole(s) to a requested wattage. These items would be utilized if it was
determined that an increased or reduced wattage light bulb would better serve
an intersection or residence.
Option 6-Aluminum Pole- Option
7-Concrete Pole-Option 8-Uni Duct- See page 7.
Occasionally the City of
Option 9-Straightening of Concrete Poles-See page 7. Occasionally the City of Darien is required to straighten out concrete
light poles. This work shall consist of removing the appropriate subgrade as to allow the light pole to be moved into a
plumb position.
Option 10-Remove and Replace Lens Covers- See page 7. Occasionally
the City of Darien is required to remove and replace a lens cover due to
discoloring. This item includes the
cover and labor to install.
Funding for the
Street Light Services would be expended from the following line item of the FY 11/12
Budget:
|
ACCOUNT NUMBER |
ACCOUNT DESCRIPTION |
FY 11/12 BUDGET |
PROPOSED EXPENDITURE |
|
01-30-4359 |
STREET
LIGHT OPERATION & MAINTENANCE |
$ 18,000.00 |
$ 18,000.00 |
|
01-30-4359 |
STREET
LIGHT INSTALLATION |
$ 12,000.00 |
$ 12,000.00 |
Committee Recommendation
The Municipal Services Committee recommends approval of the contract extension
through the attached resolution. The vendor has provided excellent service to
the City.
Alternate Consideration
Not approving the street light maintenance contract.
Decision Mode
This item will be placed on the May 2, 2011 City Council agenda for
formal consideration.