AGENDA MEMO

City Council

May 2, 2011

Issue Statement

Approval of a Resolution to extend a contract with Hoving Clean Sweep, LLC for the 2011 Street Sweeping services in an amount not to exceed $22,688.00 through April 30, 2012. The proposed contract extension would be the last extension of a three (3) year option.

RESOLUTION

Background/History

The Municipal Services Department opened 4 sealed bids on April 8, 2009. See attached bid tally labeled as Attachment A. The bid contained two additional one year option extensions for 2010 and 2011 and this proposal would be the last option extension, see Attachment A-1. Please recall the City’s street sweeping services for the year have been reduced to three intervals from four. See Attachment B for revised schedule. The reduced interval has been in place since 2010 and has not impacted the level of service. Attachment C is correspondence from Hoving Clean Sweep accepting the extension. The street sweeping schedule for 2011 is proposed to begin between the following dates:

Interval 1-May 12^th - May 20^th

Interval 2-July 6^th - July 16^th

Interval 3-August 25^th –September 6^th-ELIMINATED

Interval 4-October 27^th- November 17^th

Funding for the Street Sweeping Services would be expended from the following line item of the FY 11/12 Budget:

ACCOUNT NUMBER	ACCOUNT DESCRIPTION	FY 11/12 BUDGET	PROPOSED EXPENDITURE
01-30-4373	STREET SWEEPING	$ 22,688	$ 22,688

Committee Recommendation

The Municipal Services Committee recommends approval of the contract with Hoving Clean Sweep, LLC for the 2011 Street Sweeping services contract extension in an amount not to exceed $22,688.00. The vendor has provided excellent service to the City and has acknowledged and accepted the 2011 schedule.

Alternate Consideration

Not approving the street sweeping services contract.

Decision Mode

This item will be placed on the agenda for formal consideration at the May 2, 2011 City Council meeting.